Book basis
How the books themselves are recorded. Solo Superstars keeps one double-entry ledger on accrual; cash reports are calculated from it rather than kept as a second set of books.
Bookkeeping
Bills, expenses, reconciliation, and reports.
Reporting view
Whether a profit-and-loss report counts revenue and expenses on cash or accrual timing. It changes how the report reads, never what the books contain.
Uploaded at
The timestamp when a document or attachment was added to Solo.
Approved at
The timestamp when a person approved an Alison proposal or controlled action.
Completed at
The timestamp when a workflow, task, import or setup process finished.
Updated at
The timestamp when a record was most recently changed.
Created at
The timestamp when a record was first saved in Solo.
Refund date
The date a refund was issued, received or recorded in the books.
Paid date
The date an invoice or bill became fully paid.
Due date
The date by which an invoice, bill, tax payment or other obligation should be paid or completed.
Payment date
The date money was actually paid or received.
Journal entry date
The accounting date that determines which ledger period a journal entry affects.
Account managed start date
The first date a particular bank or card account is included in Solo-managed books.
1099 year
The calendar year used to total reportable payments to contractors for Form 1099 review.
Tax year
The annual period used for a tax return or tax calculation.
Working month
The month the workspace is currently viewing and working on for books, YTD figures and Alison’s analysis.
Current fiscal year
The fiscal year that contains the workspace’s selected working month.
Fiscal year start month
The month that begins the workspace’s twelve-month financial reporting year.
Opening balances as-of date
The date on which balances brought into Solo are measured: one day before the Books start date.
Books start date
The first day Solo officially manages the workspace’s books and reporting.
Business time zone
The workspace time zone Solo uses to decide what “today” and “this month” mean.
Opening balance equity
The account that absorbs the other side of opening balances so the first day still balances. Should net to zero once setup is done.
Retained earnings
Profit the business has kept over the years rather than paid out. Each year-end close moves net income here.
Owner draw
Money you take out of the business for yourself. Not an expense and not salary; it reduces equity.
Owner contribution
Money or assets you put into the business as the owner. Not revenue; it raises your equity.
Owner's equity
What the business is worth to you on paper: what you put in, minus what you took out, plus profit kept over the years.
Draft
A saved form that has not posted to the books yet: a draft invoice, quote, bill, or expense.
Audit trail
The rule that nothing posted is ever edited or deleted. Corrections are new entries that reverse the old one, so both stay visible forever.
Currency
The money an invoice or account is denominated in. In this release, effectively USD.
Minor units
Cents. The app stores every amount as a whole number of cents and only shows dollars and decimals on screen.
Fiscal period
A month or a year of your books that can be closed and locked as a unit.
Fiscal year
The twelve months your books are measured over. Most solo businesses use the calendar year.
Accrual basis
Counting revenue when you send the invoice and expense when you receive the bill, whether or not money has moved. The alternative is cash basis.
Cash basis
Counting revenue when money lands and expense when you actually pay. Simpler, and what most sole proprietors file on.
Source document
The receipt, invoice, statement, or contract that proves a transaction happened and where its numbers came from.
Posting
The moment a journal entry becomes part of your books and starts affecting reports.
Reversing entry
A mirror-image journal entry that cancels an earlier one without deleting it. How every correction is made, so both entries stay in the history.
Balanced entry
A journal entry whose debits equal its credits. The database refuses to save one that does not, so your books cannot drift out of balance.
Journal line
One row of a journal entry: an account, a debit or credit amount, and an optional memo.
Journal entry
The record of one event in your books, written as balanced debit and credit lines. Every invoice, bill, payment, and refund creates one behind the scenes.
Debit and credit
The two sides of every entry. Debits increase assets and expenses; credits increase liabilities, equity, and revenue. Neither means good or bad.
Double-entry bookkeeping
The system where every transaction touches at least two accounts, one debited and one credited, so the books check themselves.